1 room · 1 jobAnswered in seconds
An AI employee
One job that repeats in one place: answering messages, following up quotes, chasing invoices.
From €449 a month + VAT
See the AI employees →Custom AI systems
Your whole operation, mapped and built.
When the work crosses people and tools and waits in between, one AI employee isn't enough. We map how the process really runs, build one system around it, and run it with you.
Claude Certified ArchitectFoundations · Anthropic · 2026
01 · Map
Your company, as it is.
We follow real cases from the first message to the last payment, through every room and every tool.
Where it waits
That's where the days go.
Work re-typed between tools, steps nobody owns, invoices that go out late. One case, 23 days.
02 · Design
Then we draw one system through it.
Your team keeps its rooms and its tools. One system runs through the middle and into each of them.
03 · Build and run
Built in your tools. Run with you.
Switched on where your team already works. You see every case, and anything unusual waits for your OK.
04 · Improve
Better every week. Then the next process.
Every correction makes it better, and a report lands every Friday. The next process plugs into the same system.
Employee or system?
One job, or a whole~process.
Every room · 1 system
A custom system
A process that crosses people and tools and waits in between: lead to paid, order to stock, brief to report.
Quoted per process
The work behind it
Systems we've built.
Weekly stock check · 4 warehouses
Parts checked28,412To order214
BP-2041Brake padsAok
OF-2414Oil filterBok
AF-2787Air filterCorder
BT-3160Battery 70AhDok
WB-3533Wiper bladesAok
SP-3906Spark plugsBok
BD-4279Brake discCok
CK-4652Clutch kitDorder
TB-5025Timing beltAok
HL-5398Headlight bulbBok
SA-5771Shock absorberCok
FP-6144Fuel pumpDok
CF-6517Cabin filterAorder
AL-6890AlternatorBok
BP-7263Brake padsCok
OF-7636Oil filterDok
AF-8009Air filterAok
BT-8382Battery 70AhBorder
WB-8755Wiper bladesCok
SP-9128Spark plugsDok
BD-9501Brake discAok
CK-9874Clutch kitBok
TB-0247Timing beltCorder
HL-0620Headlight bulbDok
SA-0993Shock absorberAok
FP-1366Fuel pumpBok
CF-1739Cabin filterCok
AL-2112AlternatorDorder
BP-2041Brake padsAok
OF-2414Oil filterBok
AF-2787Air filterCorder
BT-3160Battery 70AhDok
WB-3533Wiper bladesAok
SP-3906Spark plugsBok
BD-4279Brake discCok
CK-4652Clutch kitDorder
TB-5025Timing beltAok
HL-5398Headlight bulbBok
SA-5771Shock absorberCok
FP-6144Fuel pumpDok
CF-6517Cabin filterAorder
AL-6890AlternatorBok
BP-7263Brake padsCok
OF-7636Oil filterDok
AF-8009Air filterAok
BT-8382Battery 70AhBorder
WB-8755Wiper bladesCok
SP-9128Spark plugsDok
BD-9501Brake discAok
CK-9874Clutch kitBok
TB-0247Timing beltCorder
HL-0620Headlight bulbDok
SA-0993Shock absorberAok
FP-1366Fuel pumpBok
CF-1739Cabin filterCok
AL-2112AlternatorDorder
Purchase order · week 43
Brake pads, front24ARuns out in 9 days
Oil filter60BSelling 2x faster
Battery 70Ah12ASupplier takes 3 weeks
Wiper blades0COverstocked: skip
+ 210 more lines
Order total€18,460ApproveReady for your approval
Client report · week 43
Google Ads
Meta
Analytics
CRM
Leads128+14%
Cost per lead€9.40−8%
Booked calls31+6
Draft email ready · Monday 08:00
New developments
12 apartmentsRua ███████, ██Owner found
6 townhousesRua ███████, ██Owner found
20 mixed-use unitsRua ███████, ██Searching
8 apartmentsRua ███████, ██Owner found
3 owners found this week
One idea, made into an ad
New this weekPastel de nata
Warm at 8.
Padaria NorteOrder on WhatsApp
9:16 · EN
Then every format, in both languages
Novidade da semanaPastel de nata
Quentinho às 8.
Padaria NorteEncomenda no WhatsApp
1:1 · PT
New this weekPastel de nata
Warm at 8.
Padaria NorteOrder on WhatsApp
16:9 · EN
New leads · this morning
LeadCompanySizeFit
ana@northwind.com
Northwind Robotics
120 people
86
joao@lumen.pt
Lumen Studio
8 people
41
mia@harbor.io
Quayline Freight
450 people
72
leo.r@gmail.com
Personal email
12
Sorted by fit ↓
Follow-up email drafted · waiting for approval✓
Purchasing and stock
An automotive parts distributor
Live · runs every week
- Forecasts demand for tens of thousands of parts
- Writes the weekly orders across several warehouses
- €45K to €200K of orders a month
An agency's operating system
A digital marketing agency
Built in a team workshop
- Their way of working, turned into AI tools the team uses
- An AI employee that writes the weekly client report
- The team kept building on it alone
Property radar
A real-estate team
Months before construction
- Spots new developments months before they're built
- Finds who to call
- Delivers a ready call list
AI films and motion ads
A digital agency
Made with AI, checked by people
- From a script or a voice note to a finished ad
- Brand, motion and sound in one pass
- Studio-level ads, without a film crew
AI modules for a CRM
A US robotics company
Built around their CRM
- Enriches every new lead with what sales needs
- AI modules that plug into their CRM
- Content tools with an approval step
What it costs
Quoted per~process.
- The map
We map the process with you and show you where it waits.
- The quote
A price to build it and a monthly fee to run it, in writing.
- The build
Built and tested on your real cases, then switched on.
Questions
Before you ask.
How is this different from an AI employee?
An AI employee does one job in one place. A system carries a whole process across your people and tools, with several jobs working together.
Do I need to change my tools?
No. It's built around the tools you already use: your CRM, inbox, sheets, invoicing and messaging.
How long does it take?
Usually a few weeks to a month, depending on the process. The exact timeline comes with the quote, after the map.
Who owns it?
You do: your data, your rules and the record of every case. We run it and keep it working.
What does it cost?
It's quoted per process after the map: a price to build it and a monthly fee to run it.
Is it for a company my size?
It's built for small and mid-size businesses. If a process costs you days every week, it's worth mapping.
Custom AI systems
What should we map first?
Tell our receptionist which process. It's an AI employee too.
Opens WhatsApp with your message already written