AI staff division · collections
Politely, relentlessly, in your name. Promises captured, follow-ups armed, disputes escalated to you — and it never offers a discount.
ai collector · tue 10:02Good morning Mr. Davis. Invoice 2026-041, for €1,240, fell due 15 days ago. Can you settle it this week?
client · tue 10:17I can sort it out on Friday
ai collector · tue 10:17Noted ✓ Friday it is. I'm sending the payment details now. Thank you, Mr. Davis.
ai collector · fri 09:30Good morning Mr. Davis — as agreed, the gentle nudge: invoice 2026-041, €1,240. Payment details below. Thank you!
promise captured tuesday · kept friday · no discount offered
What it costs you today
ERR_01
Everybody knows. Nobody wants to be the one who calls again. So nobody does.
ERR_02
Every unpaid invoice is a loan you didn't agree to make — at 0% interest, to your own client.
ERR_03
The founder spends the afternoon playing debt collector instead of running the business. Again.
It's not a cashflow problem. It's a chasing problem.
The team
You hire one employee. A manager comes included. Add teammates when the first one earns it.
The manager. Message it anything: status, approvals, "pause the Santos account".
Chases overdue invoices to payment. Captures promises. Never discounts.
Collects the missing documents that block clean invoicing.
Ask your numbers anything — answers reconciled to source.
The method
PHASE_01
On the first call it's already working a ledger like yours — real dunning arcs, real replies.
PHASE_02
Every message drafts for your review. You approve each template once — it speaks in your words, not ours.
PHASE_03
Autonomy by stages. Every Friday the cash report lands: chased, promised, paid, disputed.
The rules it never breaks
No discounts, no payment plans, no exceptions — pressure for a lower number gets escalated to you, never absorbed.
"This invoice is wrong" stops the ladder instantly and lands on your desk with the full context.
Every message template is approved by you before it ever sends. Polite is a feature, not a hope.
Discloses itself in the first message, every conversation. Required by EU law from August 2026 — ours already do it.
Pause one client, one invoice, or everything — instantly. In your pocket, not ours.
+ promises_kept · - discounts(0) · staged to production
Fit & terms
No integration required to start: an aging export from your invoicing tool is enough for the pilot. Direct integrations are wired during the install.
Terms of hire
Founding-client pilot, priced on outcome: if it recovers nothing, the pilot costs nothing. Build time is 2–3 weeks and we say so upfront — the start date you get is real.
Fair questions
It's more polite at message twelve than a human is at message two — the awkwardness that makes owners stop chasing doesn't exist for it. The tone is yours: every template is approved by you before anything sends, and any friction escalates to a human immediately.
The ladder stops instantly and the dispute lands on your desk with the full conversation. It never argues an invoice — that judgment stays human.
An aging export (CSV or Excel) from whatever you invoice with — Moloni, InvoiceXpress, Vendus, or a plain spreadsheet. Direct integration comes during the install; the pilot can start from the export alone.
Installs start from €1,499 one-time plus a flat monthly fee from €449. The founding pilot is outcome-guaranteed: first overdue euro recovered, or the pilot is free. Exact quote scoped on the call, in writing.
Yes — that is the default. Templates are approved once; above an amount you set, individual messages queue for your review. Autonomy grows only as fast as your comfort does.
Not seeing the employee you need? See the full roster ·
Scoping call, numbers on the table. Bring last quarter's aging report — we'll tell you what it would have recovered.
founding-client slots · build time 2–3 weeks, stated honestly